Tips to Increase Your Chances of Recovering Lost Data: Part 1

What to Do When a Hard Drive Fails

Data loss can happen to anyone at anytime, bringing about panic, chaos, bad decisions and financial loss. In most cases lost data can be recovered, but you practically have only 1 shot at it.

Following the tips below will improve your chances of a successful recovery and prevent you from accidentally taking actions that could cause additional damage or reduce the chances of a successful recovery.

Physical damage: Disconnect the power immediately if the disk produces unusual noises (eg, clicking, grinding), or you experience missing files, jumbled file names and excessively slow system operation. This will prevent the read/write heads, platters, spindle and other components of the hard drive from sustaining serious damage.

Logical damage: Unplug the computer directly from its power source (or wall) if you lose data due to file deletion, accidental formatting or another logical error. Following proper shutdown processes will likely overwrite some of the data, exacerbating the damage. (When a computer deletes a file, it does not actually overwrite the data until it needs the space, it only removes relevant entries in the file tables. Using the computer in any way will reduce your chances of recovering the data successfully.)

New software or hardware installation: If your data becomes inaccessible after you installed software or computer peripherals (eg, PCI card, sound card, or USB-powered accessories) systematically reverse the last few installations. If this does not help, power down the computer.

Electronic failures: Remove the drive and slave it into a working computer if it does not make any noise and will not show up in the computer’s BIOS (or equivalent). Send it for professional repair if it continues not to be detected.

Firmware damage: Immediately shut down your computer if it fails to load its operating system, presents incorrect drive information (eg, wrong size, wrong model number), unreadable files or incorrect file names. Firmware problems can cause wrong placement of the read/write heads and corrupt your data.

Removing the hard drive: If you decide to remove the hard drive from the computer shut down the computer and unplug it from the power source and ground yourself properly before touching any components to avoid static damage to the computer’s circuit boards.

DIY recovery attempt: If your hard drive does not have physical damage the only attempt at DIY recovery we recommended is to slave it into a working system to check for readiness and file system integrity. If you ascertain that only the operating system is corrupt or the original host computer has a hardware issue you may be able to copy your data easily.

RAID: Switch off the server and immediately call professional help if you value the data on your array.

SQL server: Make a copy of the database and log files on an alternate physical drive prior to attempting any repairs, opening a support ticket with Microsoft or submitting the database to a data recovery service provider. Provide your data recovery service provider with the database structure and a list of priority tables.

MS Exchange: Make a copy of the .EDB, .STM and .LOG files before attempting any repairs, opening a support ticket with Microsoft or submitting the database to a data recovery service provider.

Data backup strategy: Back up your data early and regularly, with at least one off-site backup to protect against fires and environmental disasters.

Call professional help if you are not 100% sure you will be able to recover the data on your own, of how to do any of the above or of what to do next.

In Part 2 we will look at what you should NEVER do to improve the chances of getting your data back.

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